Mt. Hebron UMC facilities are provided for the worship of Jesus Christ, to strengthen the ministries of the church and provide an opportunity for Christian fellowship with others. Individuals may not profit directly or indirectly from events held at the facility. Any and all profits from events must go directly to Mt. Hebron UMC or to its sponsored ministries. This policy does not preclude payments to individuals or groups for instruction, entertainment or food preparation at church sponsored events.

 

1. ​All persons or groups wishing to use church facilities must submit their request through the church office for approval to be placed on the church event calendar. Church sponsored and church hosted events will have priority. Consequently, all other events–except for weddings–will be scheduled no more than four months prior to the activity. Once reserved and approved, an event will not be displaced for church use.

2. The church is a non-smoking facility, and no smoking will be allowed in the building or outside an open, exterior door.

3. No alcoholic beverages are permitted in the church building or on church property.

4. The sanctuary is for worship services including weddings and funerals. It will be used for no other event unless sponsored by the church.

5. All members or groups sponsoring an event in church facilities are responsible and must ensure that their group remains in its assigned area. People–notably children and youth–are not allowed to roam freely throughout the sanctuary or in areas not reserved for their group. When an activity includes minors, the responsible person must not leave them unattended before, during or after their activity.

6. The Fellowship Hall and Family Life Center are the sole areas where food is to be prepared and eaten in the church. All groups using these facilities have access to a refrigerator, a stove (for reheating), a microwave, an electric food warmer and a large sink; however, kitchen utensils are only to be used for church sponsored activities. Only church sponsored groups may cook or use the convection oven unless this requirement is waived by agreement from at least two members of the Trustees. No one is to use the convection oven without training on the oven’s proper use. Groups not sponsored by the church must provide their own dishes, utensils, plates, cups, napkins, condiments, etc. Spilled drinks and other food items must be immediately cleaned up and disposed of properly. All trash must be taken to the dumpster and clean bags placed in trashcans. Any appliance turned on must be turned off and checked before leaving.

7. Special permission must be obtained and arrangements made for use of the nursery. Qualified nursery staff is required for the nursery to be opened. Children may not be left unattended.

8. The church member sponsoring a group is responsible for turning off lights, adjusting heating and air and securing the church once their activity is completed. If more than one group is using the facilities, arrangements should be made with the person responsible for the other group to secure the building. The church does not provide security; building security is the responsibility of the user.

9. The church buildings are always locked when not in use. It is the responsibility of the church member sponsoring any group to check with the church office two days prior to the event to ensure the building will be open for use.​

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Fee Schedule
All fees are due and payable two weeks prior to the event.

 

Priority I - Church Sponsored and Church Hosted Events

There will be no facility use fees or janitorial fees for church sponsored or hosted events. The group sponsoring the event is responsible for making sure that areas are left clean and in an orderly condition, preferably in a better condition than found. Groups are encouraged to use the Family Life Center (FLC) sometime other than Saturday evenings to allow for Sunday worship set up.

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Priority II - Member Sponsored Private Events
(i.e. Reunions, Anniversary Parties, Showers, Birthday Parties and Other Special Occasions/Non-Weddings)

The sponsoring member is responsible for ensuring that any applicable use fee is delivered to the church office. There is a separate fee schedule for weddings. Please refer to the Wedding Policies booklet.

 

No Facility Use Fee

Fellowship Hall Janitorial Fee (Friday-Saturday) - $100

FLC Janitorial Fee - $100

Meeting Room Janitorial Fee - $0

 

Priority III - Member Sponsored Civic Events

A member of Mt. Hebron UMC must be a member of the group in order for the group to be sponsored and authorized to use the facilities. The sponsoring member must be present at the church before guests arrive and must remain until all guests have left. The sponsoring member is also responsible for ensuring that any applicable use fee is delivered to the church office.

 

FLC Facility Use Fee - $150

FLC Janitorial Fee - $100

Fellowship Hall Facility Use Fee - $100

Fellowship Hall Janitorial Fee  - $100

Meeting Room Facility Use Fee - $25

Meeting Room Janitorial Fee - $25

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Priority IV - Member Sponsored Outside Events

A member of Mt. Hebron UMC must be a member of the group in order for the group to be sponsored and authorized to use the facilities. The sponsoring member must be present at the church before guests arrive and must remain until all guests have left. The sponsoring member is also responsible for ensuring that any applicable use fee is delivered to the church office.

 

FLC Facility Use Fee - $250

FLC Janitorial Fee - $100

Fellowship Hall Facility Use Fee - $200

Fellowship Hall Janitorial Fee -  $100

Meeting Room Facility Use Fee - $25

Meeting Room Janitorial Fee - $25

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Kitchen Usage

All groups using the Fellowship Hall or Family Life Center have access to the refrigerator, a stove (for reheating), a microwave, an electric food warmer and a large sink; however, kitchen utensils are only to be used for church sponsored activities. Only church sponsored groups may cook or use the convection oven unless this requirement is waived by agreement from at least two members of the Trustees. No one is to use the convection oven without training on the oven’s proper use. Groups not sponsored by the church must provide their own dishes, plates, cups, napkins, condiments, etc.